Information Collection and Use
The Santa Clara Vanguard Booster Club, herein
known as the Santa Clara Vanguard, is the sole owner of the information
collected on this site. We will not sell, share, or rent this information
to others in ways different from what is disclosed in this statement.
The Santa Clara Vanguard collects information from our users at
several different points on our website.
Online Ordering
For the most interactive and best performance
when using the Santa
Clara Vanguard Merchandise Online Store, we collect information
from our users. Each user has the option to create a specific user
account in our store. Creation of this account will allow the user
to store commonly used information in our site. This information
consists solely of the users name, address, email, and phone numbers.
Each time the user logs in, this information is automatically entered
into the order form when they check out. Creating an account in
our store is not required to use the site, it just makes the shopping
experience easier.
In addition to collecting contact information,
at the time of checkout our online merchant account company, Authorize.net, collects the user's credit card number and expiration
date. This information is solely used to bill the customer for the
merchandise purchased. The user’s account information is not
stored on any of our servers. Only certain authorized individuals
have access to this information and it is only used for billing
purposes. For more information on Authorize.net, visit
their website at http://www.authorize.net
Cookies
A cookie is a piece of data stored on the
user’s hard drive containing information about the user. Usage
of a cookie is in no way linked to any personally identifiable information
while on our site. Cookies are used on our site in several places:
in our online store to retain shopping cart information, and in our
member areas to verify access privileges. Once the user closes their
browser, or logs out of the session, the cookie simply terminates.
If a user rejects the cookie, they may still use our site, however
some of their experiences will be limited.
Log Files
We use IP addresses to analyze trends, administer
the site, track user's movement, and gather broad demographic information
for aggregate use. IP addresses are not linked to personally identifiable
information. IP addresses are also used to link a particular user
to their shopping cart.
Sharing
We use an outside credit card processing
company, Authorize.net, to bill users for goods and services. They companies
do not retain, share, store or use personally identifiable information
for any secondary purposes. We do not share any other user information
with outside companies or organizations.
Links
This website contains links to other sites.
Please be aware that we, the Santa Clara Vanguard, are not responsible
for the privacy practices of such other sites. We encourage our
users to be aware when they leave our site and to read the privacy
statements of each and every website that collects personally identifiable
information. This privacy statement applies solely to information
collected by this website.
Online Forms and Surveys
From time-to-time our site requests information
from users via online forms, and surveys. Participation in these
online forms and surveys is completely voluntary and the user therefore
has a choice whether or not to disclose this information. Information
requested may include contact information (such as name and address),
and demographic information (such as zip code). Online form and
survey information will be used for the purposes described at the
time information is collected. If information is to be posted on
our website, user's will be clearly warned, and have the opportunity
to choose not to have their information posted.
Security
This website takes every precaution to protect
our users' information. When users submit sensitive information
via the website, your information is protected both online and off-line.
When our registration/order form asks users
to enter sensitive information (such as credit card number and/or
social security number), that information is encrypted and is protected
with the best encryption software in the industry - SSL. While on
a secure page, such as our order form, the lock icon on the bottom
of Web browsers such as Netscape Navigator and Microsoft Internet
Explorer becomes locked, as opposed to un-locked, or open, when
you are just 'surfing'.
While we use SSL encryption to protect sensitive
information online, we also do everything in our power to protect
user-information off-line. All of our users' information, not just
the sensitive information mentioned above, is restricted in our
offices. Only employees who need the information to perform specific
job functions are granted access to personally identifiable information.
All of our computers are password protected as well as all of our
databases. Furthermore, ALL employees are kept up-to-date on our
security and privacy practices. Any time new policies are added,
our employees are notified and/or reminded about the importance
we place on privacy, and what they can do to ensure our customers'
information is protected. Finally, the servers that we store personally
identifiable information on are kept in a secure environment, behind
a locked cage and firewall.
If you have any questions about the
security at our website, you can send an email to webmaster@scvanguard.org.
Correction/Updating Personal Information
If a user's personally identifiable
information changes (such as your zip code), or if a user no longer
desires our service, we will endeavor to provide a way to correct,
update or remove that user's personal data provided to us. This
can usually be done on the website at the same place where they
submitted their information. Users can also contact our office via
the methods listed on our Contact page.
Choice/Opt-out
Occasionally, we may send out emails, newsletters,
or advertisements to our website users to inform them of upcoming
events, sales, or other important information. No user data is ever
sold or distributed without the user's knowledge and consent. If
the information collected is to be displayed on our website or distributed,
the user will have the opportunity to choose to not have their information
made available before they submit it. In most cases, the reason
users will submit their information, is to have it displayed on
our website. If, for any reason, a user would like to no longer
receive information from us, they can send an email to webmaster@scvanguard.org
and request to be removed from our mailing lists.
Users of our site will always notified when
their information is being collected by any outside parties. We
do this so our users can make an informed choice as to whether they
should proceed with services that require an outside party, or not.
Notification of Changes
If we decide to change our privacy policy,
we will post those changes on our website so our users are always
aware of what information we collect, how we use it, and under circumstances,
if any, we disclose it. If at any point we decide to use personally
identifiable information in a manner different from that stated
at the time it was collected, we will notify users by way of an
email. Users will have a choice as to whether or not we use their
information in this different manner. We will use information in
accordance with the privacy policy under which the information was
collected.
rev. 1/27/06
